Interfolio Upload Letter to Online Application System

Nosotros want your Interfolio Dossier account to be a happy place, where you can manage everything in one, user-friendly place. Unfortunately, external factors sometimes conspire against u.s.a., and the ascension of a seemingly countless diverseness of different online application systems in recent years has presented a especially vexing problem. In many means, online applications make life easier for both applicants and the institutions to which they're applying. All the same, the process for submitting confidential messages of recommendation has really gotten more complex in nigh systems.

Rather than simplifying the alphabetic character submission process, almost systems instead place an even greater burden on both their applicants and those writing letters for them. Alphabetic character writers honey Interfolio because we permit them to follow i consistent process, rather than needing to accept them upload letters to a variety of unlike systems. And then, despite some institutional roadblocks, nosotros do our best to assist you and your letter writers out.

If you've had united states upload a letter of the alphabet of recommendation to an online application system in the past, you know that information technology's, well, a process. With a little bit of duct tape and mucilage, we've developed a solution involving custom document east-mail addresses, a unique notification system, and a whole lot of human touch on in order to conform as many of these upload requests as possible.

We began formally offering Online Application Delivery as a standard delivery option in Nov 2009. Since then, nosotros've processed more than 200,000 individual messages of recommendation on behalf of our applicants and volume has just been rise. In 2012, we submitted almost 100,000 letters of recommendation to third party (a.k.a. not Interfolio) online application systems. More than 75% of those were candy in October, November and December, which averages out to one,200 a (working) day!

Then what exercise we actually do when we receive an Online Awarding Delivery request? Why is our commitment timeline for these requests and then different than other electronic options, such as e-mail? What'southward with the funky price? Grab a chair and your drink of choice.

Since every application is dissimilar (dissimilar provider, different questions, different requirements, etc…), information technology actually does vary, not just past institution, not just past department, but by individual program or position. Here's a full general visualization of what we typically do, on top of our standard quality control processes that ensure the right documents go to the right places for the right applicants.

And that'southward just for 1 letter of recommendation. Since nigh applications require multiple letters, we typically rinse and repeat for each document that needs to exist uploaded to a particular application. Compare that to our other delivery options, where we verify the destination, and quality cheque the documents earlier sending them on their merry manner.

In fulfilling these types of requests, nosotros need to make sure that we aren't violating FERPA (nosotros can't upload a confidential letter to a system that makes the letter available to the applicant), we aren't misrepresenting our office in this process every bit a proxy for the recommender, and we aren't supplying information that nosotros are not legally or ethically able to provide (basically, answers to any subjective questions).

What are another roadblocks?

• Cleaved links in the requests nosotros receive from applications
• Third-political party application site is down (happened during Hurricane Sandy)
• File blazon limitations
• Character limitations for systems that require the letter to be equanimous in a text box
• Long upload times – we've had scenarios where uploads have taken hours, even overnight, around borderline time

Despite all of that complexity, we are actually able to make full an overwhelming majority of the requests that we receive. In cases where we can't upload via the system's preferred process, our Back up Team will always try to detect another way to submit those letters, if at all possible. However, there are situations when we just can't upload.

We're always looking for ways to make this procedure better. Information technology's not ideal for you, and it's not ideal for us. In the concurrently, nosotros'll proceed doing what we can to go your letters to where they need to be. It'southward not quite "neither snow nor rain nor estrus nor gloom of night," just nosotros'd similar to recall it'due south close.

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Source: https://www.interfolio.com/resources/blog/online-application-deliveries

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